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City Clerk's Office

The City Clerk's Office maximizes public access to municipal government and supports the democratic process by preserving and providing access to the City's official records, providing citywide records management services, facilitating the legislative process, and providing support to the City Council. Additionally, the City Clerk serves as secretary of the Redevelopment Agency and Financing Authority.

Our services, references, forms and other resources are listed below:


City Council and Commissions

The City Clerk prepares and images City Council and commission agenda packets (staff reports and back-up materials for items on meeting agendas) on the Friday prior to each meeting.  Agenda packets are available for public review in the City Clerk's Office, at the library, the Alexander Hughes Community Center, the Youth Activity Center, or online in our City Documents Archive.

The City Clerk also records the legislative action of the City Council and assists them in the commissioner appointment process by maintaining applications and coordinating interviews to fill vacancies and make reappointments.

Additionally, the City Clerk works with the City Attorney to coordinate training for public officials on conflict of interest laws, the Brown Act, ethics, and related topics.

Public Information & Records

The City Clerk provides public access to a wide variety of information and documents in the City Documents Archive. Additionally, requests for information may be made to the City Clerk's Office directly.

Elections, Campaigns & Conflict of Interest Laws

The City Clerk administers general municipal elections, which are conducted in March of odd numbered years.

The City Clerk also serves as the local filing officer for the State of California, receiving all local campaign committee filings and conflict of interest statements from all designated employees, elected officials and appointed commissioners, as required under the Political Reform Act.

Liability Claims

Claims against the City are submitted to the City Clerk, who works with staff to investigate the circumstances related to a claim.

City Liability Claim Form (Adobe Acrobat, 37KB)

Report of Agency Appointments

Gifts To Agency

Fair Political Practices Commission Regulation 18944.2 sets forth circumstances under which a payment made to the state or local government agency, that is controlled by the agency and used for official agency business, is not considered a reportable gift to an individual public official, although the official receives a personal benefit.  Form 802

In addition to forms posted on the website, printed versions of the forms may be requested from the City Clerk's Office, 207 Harvard Ave. (909) 399-5461 or (909) 399-5463. Additional information regarding gifts to the agency is available on the FPPC website. fppc.ca.gov


City Documents Archive -- Access current and archived City Council meeting agendas, staff reports, minutes, ordinances, and resolutions.

Claremont Municipal Code -- Classified compilation of the ordinances of the City of Claremont.

Guide to City Council Meetings (Adobe Acrobat, 221KB)

Open & Public IV, A User's Guide to the Brown Act -- A guide to public meeting laws pursuant to the Ralph M. Brown Act.

Commission and Committee Forms

Commissioner Application (Adobe Acrobat, 325KB)

Web Links

L.A. Co. Registrar Recorder/County Clerk -- Voter information and recorded document archive.

California Legislative Information -- State law reference library.

California Secretary of State -- Election, voter and political reform information.

Fair Political Practices Commission -- Political campaign, lobbying and conflict of interest laws.

For more information, please contact us:

City Hall Public Counter
207 Harvard Ave.
(909) 399-5460
Email the city clerk

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909-399-5460 ~ www.ci.claremont.ca.us

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